2018-19 Confederation Hockey Volunteer Deposit Program
Confederation Hockey is a volunteer-run organization, and as such, it depends on the volunteer assistance of its members to function successfully. Volunteers are essential to maintaining and growing the Confederation Hockey Club. The more volunteers we have, the better our association becomes!
Overview of 2018-19 Volunteer Deposit Program:
- Every family is required to complete volunteer commitments for 2018-19 unless they have chosen to pay the volunteer opt-out fee on their registration. The number of volunteer commitments for each family is dependent on the number of players and which category they are in.
- It is important to note that we would rather have the family complete a volunteer commitment and contribute to the success of the club than pay the opt-out fee.
- Discovery and JR Timbits player families are required to complete ONE VOLUNTEER COMMITMENT per player.
- SR Timbits, Novice Minor, Novice Major, Atom, and Peewee player families are required to complete TWO VOLUNTEER COMMITMENTS per player.
- There are no exemptions to the volunteer requirements.
- There is no maximum number of commitments that a family can contribute in a given year.
- There is no roll-over of volunteer commitments from year to year.
- Volunteer deposit cheques or payout will be collected for every player prior to the registration being accepted.
- In the event that a family does not complete their volunteer commitments, the deposit cheque(s) will be cashed.
Opportunities that count for 3 Volunteer Commitments for 2018-19 are:
- Executive Board Members
- Head Coach (one per team, entire season)
Opportunities that count for 2 Volunteer Commitments for 2018-19 are:
- Assistant Coach (max 5 per team, entire season)
- Team Manager (if one manager on team, entire season)
Opportunities that count for 1 Volunteer Commitments for 2018-19 are:
- Team Manager (if two managers on team, entire season)
- Parent Liaison (one per team, entire season)
- Jersey Parent (home or away for the entire season, bring to games and launder)
- Name Bar Parent (one per team in Novice Major, Atom, and Peewee, entire season)
- Time Keeping or Score Keeping (10 games)
- In-Person Registration Volunteer
- Evaluation Volunteer
- Check-in Table, Evaluator (Timbits), Timekeeper, Bench Help – all on a shift basis
- Confed Wear Sales Volunteer
- Confederation Raffle - Entire Club Hand-out day Volunteer or Hand-In day Volunteer
- Christmas Tournament Volunteer – on shift basis, over 250 volunteers required
- 50/50 Seller
- Sign-in Table Greeter
- Office Support
- Silent Auction and Raffle Table
- Silent Auction and Raffle Item Solicitations
- Minor Hockey Week Volunteer – on shift basis
- Timekeeper, Check in Table, Spotter
- Special Events as communicated from the club
Please note that not all jobs are required at all levels, therefore, the position will only be filled in the categories it is needed and credit awarded.
If you have additional suggestions/recommendations on ways to help out - bring them forward – the Confederation Board may want to add them to the list of volunteer opportunities.
2018-19 Volunteer Deposit Program FAQs
How do I find volunteer opportunities?
During registration Confederation Hockey asks you to identify jobs you would be interested in for the year, such as Head Coach, Assistant Coach, Team Manager, Parent Liaison, Jersey Parent, Time Keeper, Evaluation Volunteer, Christmas Tournament Volunteer, Christmas Tournament Committee Volunteer, Minor Hockey Week Volunteer, Equipment Room Volunteer, and Confed Wear and Picture Day Volunteer. Please note that this is a process to indicate your interest in certain jobs and are not guaranteed to be available as you will still have to sign up when the opportunities are posted. Interest in Team opportunities will be passed on to your Coach, but will be assigned or signed up for once your child has been placed on a team. Club opportunities will come out via email from Confederation Hockey and involve a sign up process to participate in those opportunities. There are more than enough volunteer tasks for all families to participate. Still not sure where to sign up? please email firstname.lastname@example.org for information.
If I complete all my volunteer commitments, when will I receive my cheque back?
For 2018-19, after completing the minimum number of volunteer commitments your deposit cheque and form will be held for future years Volunteer Deposit, your deposit cheque will be shredded or held for pick up by April 1, 2019 depending on what you indicated on the 2018-19 Confederation volunteer deposit form at time of registration.
How are these volunteer jobs tracked?
Club wide volunteer tasks are tracked by the Confederation Administrator using the volunteer sign up sheets used for various events. The team Parent Liaisons will track and then submit a list of team commitments twice during the year directly to the Confederation Administrator. The Confederation Administrator will use all data to track the volunteer commitments for the entire club.
What if I have more than 1 child in Confederation Hockey Club?
For each player in Discovery or JR Timbits you submit a $100 volunteer deposit cheque for one volunteer commitment. For each player in SR Timbits, Novice Minor, Novice Major, Atom, or Peewee you submit one $200 volunteer deposit cheque or two $100 volunteer deposit cheques.
Will I be contacted prior to my volunteer time as a reminder?
No, it is your responsibility to manage your volunteer commitment.
Will I be contacted prior to my volunteer deposit cheque being cashed?
Confederation Hockey will send out opportunities to volunteer to all members, but the responsibility is the families to ensure they have volunteered so their cheque is not cashed. Our hope is we have no cheques to deposit.
Do donations, sponsorships, or gifts count as a Volunteer Commitment?
No, things like bringing snacks or other items to the team, team sponsorships, or event tickets do not count as volunteering.
If I pay out my volunteer does that excuse me from participating in any fundraisers for the club?
No, although we cannot make fundraisers, such as our Annual Raffle mandatory, participation in fundraisers such as these helps to generate funds for our club and keep registration costs down as well as allow Confederation Hockey to offer the fantastic program we have!
What if I help the Coach or Manager with part of their duties throughout the year, does that count as a Volunteer Commitment?
No, although taking on some extra little tasks may be helpful to the Coach or Manager to help with things like gamesheets, raffle tickets, or planning a party, those tasks are already accounted for under other positions and do not count as a Volunteer Commitment.